1. Project Information

• Project Name: ____________________
• Client: ____________________
• Consultant: ____________________
• Main Contractor: ____________________
• Plan Revision: Rev.00

2. Purpose

• Organize and control all project documents.
• Ensure latest approved revisions are used.
• Maintain document traceability and archiving.
• Implement a standardized coding system.

3. Scope

• Drawings
• Letters
• RFI
• Material Submittals
• Inspection Requests
• Reports
• Minutes of Meeting

4. Document Control Procedure

• Receive and register incoming documents.
• Review and assign document code.
• Distribute to concerned parties.
• Track revisions and approvals.
• Archive electronic and hard copies.

5. Revision Control

• Rev.00 = Initial Submission
• Rev.01 = Updated After Review
• Rev.02 = Final Approved Version

6. Document Coding System

Format:

Example:

7. Discipline Codes

• CIV = Civil
• ARC = Architectural
• ELE = Electrical
• MEC = Mechanical
• INF = Infrastructure
• QA = Quality
• HSE = Safety

8. Document Type Codes

• DRW = Drawing
• LET = Letter
• MAT = Material Submittal
• RFI = Request For Information
• IR = Inspection Request
• MOM = Minutes of Meeting
• RPT = Report

9. Archiving System

• Electronic Archiving using Server / SharePoint / Aconex.
• Hard copy filing with clear labels and indexing.

10. Logs

• Incoming Log
• Outgoing Log
• Drawing Log
• Submittal Log
• RFI Log
• IR Log

11. Backup

• Daily backup on cloud and local server.
• Periodic backup verification.